Taking Minutes for a Meeting
The Recorder takes minutes of Community Meetings and other Friends World Meetings, and compiles them after the meeting for distribution to the learning community (see the process of a COMMUNITY MEETING in section J.2)
There are a lot of ways to deal with taking minutes. Styles range from serious attempts at word-for-word records of everything said, to a simple list of the final decisions reached by the meeting. Look at old records of meetings at your Center for examples.
When a meeting is trying to reach a conclusion on a particular issue, the recorder may be asked to read back to the group the "draft" of the minuted decision, so that the group can revise it if they feel it approriate.
To look at different methods of taking notes, see the sections on OBSERVATION (F.6) and INTERVIEWING (F.5).
Examples of minutes (from the 1991 Journal Writing Workshops) can be found in these sections:
Remember that in a way you are creating history by shaping the written record of a meeting. Be honest and serious in the way you take your minutes.
Workshop Discussion Sparks
Inspired and Creative
- Put together a guidebook for minute-taking, so that everyone else can learn.
Rigorous Training
- As with facilitating, the only real practice is just to volunteer to do it. Also, see the Rigorous Training exercises in the Observation and Interviewing sections.
AAAAAGGGHHHH!
See Also
Contribute to the Portfolio Resource Guide!!!
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